WJC Registration Information

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Online Registration is now closed. Registration will continue on-site beginning on July 13. Payment will only be accepted by check (preferred – pay to “Western Jurisdiction UMC”) or cash.

Questions about ground transportation should be direct to Jen Lower at

Housing reservations must still be made directly with the hotel.

DELEGATES:

Hotel Reservations:

  • You must make your own hotel reservations with DoubleTree Resort by Hilton Paradise Valley/Scottsdale as soon as possible, either by phone at 800.222.8733 Hilton Toll Free Reservations, booking code: WJG or on-line at the Hilton website. A block of rooms has been reserved for the Conference.
  • You are expected to arrange for your own roommate, and reserve once for the room (not for each person).
  • Room cost is $69 plus 13.17% tax (total of $78.09 per night) single or double up to four persons during this off-season (summer) time.
  • Rooms are available at this rate July 10 – 17, 2016.
  • You must pay your hotel costs yourself. You will be reimbursed by the WJ Conference at the rate of half the amount charged for a room for three nights, Wednesday evening through Saturday morning. There will be no master billing with the hotel.
  • Delegates wanting a single room, sharing a room with a non-delegate or family attendees will be responsible for half of the room cost.
  • Delegates attending official WJ committee meetings prior to the conference, or attending the conference in these roles, will have their rooms covered, or partially subsidized, only as authorized by their WJ committee chairperson.
  • At check‐in upon arrival, the hotel will ask you for a credit card to cover all charges, including incidental expenses such as long distance calls and room service.

Conference and Meal Registration:

  • You must pre-register for the conference via the on-line registration form. All pre-registration will be on-line through July 5, 2016. Late registrations will be on site. However, meals cannot be guaranteed after July 5.
  • Parking at Paradise Valley Resort is complimentary.
  • For those who drive, the jurisdiction will reimburse at the rate of $.14 per mile. For those who fly, please make your own reservations at the best possible rate. As stewards of jurisdictional funds, please book as soon as possible to get the lowest airfare. The WJ will not reimburse for flight change fees. Please submit receipts to the WJC treasurer for travel costs reimbursement (air fare if applicable or mileage).

BISHOPS, RESERVE DELEGATES,
NON-DELEGATE MEMBERS OF WJ COMMITTEES, and OBSERVERS:

Hotel Reservations:

  • You must make your own hotel reservations with DoubleTree Resort by Hilton Paradise Valley/Scottsdale as soon as possible, either by phone at 800.222.8733 Hilton Toll Free Reservations, booking code: WJG or on-line at the Hilton website. A block of rooms has been reserved for the Conference.
  • You are expected to arrange for your own roommate, and reserve once for the room (not for each person).
  • Room cost is $69 plus 13.17% tax (total of $78.09 per night)single or double up to four persons during this off-season (summer) time.
  • Rooms are available at this rate July 10 – 17, 2016.
  • You must pay your hotel costs.
  • Non-delegates attending official WJ committee meetings prior to the conference, or attending the conference in these roles, will have their rooms covered, or partially subsidized, only as authorized by their WJ committee chairperson.
  • At check‐in upon arrival, the hotel will ask you for a credit card to cover all charges, including incidental expenses such as long distance calls and room service.

Conference and Meal Registration:

  • You must pre-register for the conference via the on-line registration form. All pre-registration will be on-line through July 5, 2016. Late registrations will be on site. However, meals cannot be guaranteed after July 5.
  • All Bishops, reserve delegates, non-delegate members of a WJ Committee (unless you have been told otherwise by your chairperson) and observers (not voting delegates) will be charged a $400 registration fee. The registration fee includes:
    • Six meals during the conference
    • Bus transportation to two off-site worship services
    • Bus transportation and entrance to special event at Heard Museum
  • Parking at Paradise Valley Resort is complimentary.

Observers and visitors are welcome to attend Jurisdictional Conference without charge but cannot be included in meals or special events and may not have access to bus transportation.


TRANSPORTATION TO PHOENIX

Each person traveling to the Western Jurisdictional Conference in July should make their own airline reservations to Phoenix, keeping the receipts for reimbursement if eligible. The Western Jurisdiction does not reimburse for “early bird” check-in or extra bags, but will cover parking or shuttle to and from the home airport. See below to sign up for Phoenix airport shuttle.

Those persons eligible for reimbursement, who choose to drive to the conference, will receive 14 cents a mile but not more than a plane ticket would have cost.


 

TRANSPORTATION FROM PHOENIX SKY HARBOR INTERNATIONAL AIRPORT TO THE DOUBLE TREE RESORT BY HILTON PARADISE VALLEY/SCOTTSDALE

Desert Southwest Annual Conference volunteers are providing courtesy airport transportation for those who indicate this need on their conference registration. If you do not know your travel details when you register, you can go back to your registration page at a later date to add those details (save your confirmation email!). Please make your request no later than June 22 so that it is possible to make proper arrangements.